The Department of Inventory Management, which was established in 2004 under the “Department of General Administration” and was consisted of nine internal work units. Its operations were divided into three groups: Purchase Management, Central Administrative Affairs and Contract Management, and Stock and General Inventory Distribution. Mrs. Jariya Lattasaksiri was appointed as the acting head of the Department on 1 May 2004.  The Check and Balance system was adopted for the Department’s operations.

On 1 August 2005, the “General Inventory Distribution Center” was established and situated in the basement of HM Queen Sirikit Building (SorKor Building) to provide in-person delivery. Online inventory disbursement system enables accurate and prompt calculation of expenses for the inventory withdrawal of each work unit.

Another organization restructuring was introduced in 2005 pursuant to the Notification of King Chulalongkorn Memorial Hospital in which the Department’s operations were divided into three groups: Purchasing and Hiring Management, Central Administrative Affairs Management, Stock and General Inventory Distribution Center. The Department was officially relocated to Parking Building III on 1 January 2015 and the services provided by the Stock and General Inventory Distribution Center at the underground floor of SorKor. Building terminated.

At present, the Department of Inventory Management directly reports to the Deputy Director General for finance of King Chulalongkorn Memorial Hospital with the Assistant Director General for purchasing and hiring as its immediate superior. The current head of the Department of Inventory Management is Mrs. Sunisa Issarangkoon Na Ayudhaya. The Department currently has 48 staff members.

Organizational Chart of the Department of Inventory Management

Structure of Relationships and Service Linkages within the Department of Inventory Management

King Chulalongkorn Memorial Hospital

Vision

“Cost effectiveness, Transparency, Efficiency and Effectiveness, Accountability”

Procure quality supplies, except for medicines, medical supplies, medical supplies and construction works at reasonable prices. Manage supply acceptance inspection and cost-effective supplies operations. Dispose and donate damaged supplies with efficiency and in keeping with the Thai Red Cross Society’s regulations. Maintain inventory and disburse general inventory to the satisfaction of King Chulalongkorn Memorial Hospital Hospital’s internal work units. Continuously promote personnel development.  

Mission

Promote inventory operation development to ensure accuracy and compliance with the objectives and the Regulations on Inventory Procurement and Management, B.E. 2564 (2021) and the Rules and Procedures on Inventory Procurement and Management of Medical Service Units, B.E. 2564 (2021) of the Thai Red Cross Society. The Department focuses on implementing cost-effectiveness, transparency, efficiency and efficacy, and accountability of operations for the maximum benefits of King Chulalongkorn Memorial Hospital. It adopts the following operational principles:

1. Manage the purchasing/hiring of essential supplies, excluding medicines, medical products, medical supplies and construction works, for the Hospital.
2. Manage contracts, inventory acceptance inspection, assets. Dispose damaged/no longer essential/donated supplies.
3. Manage acceptance/dispatching of inventory (general supplies and spare parts for maintenance works) to other work units. Maintain and store inventory/shared durable supplies.

Awards and Achievements

1. Its Inventory Distribution Center Establishment project won the commendable award for the 2005 Quality Development Research and Innovation (for service support groups).
2. Its Major Trading Partners Provision project won the commendable award for the 2005 Quality Development Research and Innovation (for service support groups).
3. Its in-person inventory delivery services within the Hospital won second prize in the category of Successful Development of Service Support Process at the 2008 Innovations and Inventions Contest.  
4. The Department’s Delivery Express Group participated in the 2019 Chartered Quality Institute’s Supportive Unit Quality Development activities.
5. The Department’s Smoothy Strawberry Group participated in the 2019 Chartered Quality Institute’s Supportive Unit Quality Development activities.
6. The Chula Reuse project.
7. The Lor Chula Market project.
8. Donation of unused supplies/durables to hospitals, religious places, and disadvantaged educational institutions.

The Department is divided into three work
units as follows:

1. Purchasing and Hiring Management

Duties and Responsibilities

2. Central Administrative Affairs Management Unit

Its missions are as follows:

2.1 Administrative works

2.2 Acceptance inspection

• Contract management.
• Acceptance inspection of delivered inventory under purchasing/hiring orders. 
• Dispatching inventory under the purchasing/hiring orders.
• Acceptance and issuance of invoices to companies, stores.
• Verification of documents submitted by companies and stores. Submission of cash disbursement requests.

2.3 Assets operation

• Recording inventory data in the registry and issuance of inventory bar codes.
• Preparation of durable supplies history for safekeeping by work units.
• Transfer of durable supplies registry.
• Registration of returned/damaged/donated durable supplies.
• Damaged inventory auctions.
• Inventory disposal.
• Counting/preparation of annual durable supplies reports.

3. Storage Unit and General Inventory Distribution Center

Duties and responsibilities 

Performance risks

1. Post-purchasing order change of inventory specifications by work units and companies.
2. Incorrect or incomplete documents that make it unable to enter acceptance inspection information into the system and submit cash disbursement requests.
3. Deviation of delivered goods by relevant companies from the purchasing/hiring orders, for example, incorrect color, model, size, etc.
4. Companies fail to deliver goods at the prescribed date or at the agreed amount.